GUARANT International (further referred to also as the Congress Secretariat) has been appointed as the official hotel accommodation agent and will handle all related arrangements.

GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone / e-mail with "discounted congress rates" and try to obtain your personal data including credit card details.


List of hotels

Hotel Price in EUR
Distance to the Vienna House Diplomat Prague
Vienna House Diplomat Prague****
superior room
139 / 151 venue
EA Jelení dvůr*** 96 / 102 15 min walk
Avion*** 69 / 74 7 min by tram
Krystal*** 68 / 68 10 min by tram
single room
35 11 min walk
double room
43 / 43

at will automatically change the price of your hotel room and inform you in writing about the new rate.

Please note that price of accommodation is not included in the registration fees.


Group reservations

Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Congress Secretariat at ifso-ec2020@gua


Individual reservations

To make a hotel reservation, it is necessary to fill in the ON-LINE ACCOMMODATION FORM  within the on-line registration form. Your password is the same for both on-line forms.

Reservations will be processed on a “first come, first-served” basis. We recommend booking your accommodation as soon as possible. 

A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail.  The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.

Any change or cancellation of the hotel reservation must be sent in writing at ifso-ec202  Do not contact hotels directly.

Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.


Cancellation conditions

The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.

EA Jelení Dvůr, Krystal

Cancellations received Cancellation fee
before April 17, 2020 full refund, handling fee of 30 EUR will be deducted
April 18, 2020 – May 5, 2020 one-night cancellation fee
from May 6, 2020 incl. a no show 100% cancellation fee for each cancelled night            

Avion, Dakura

Cancellations received Cancellation fee
until April 1, 2020 full refund, handling fee of 30 EUR will be deducted  
April 2, 2020 – April 28, 2020 50% of total amount
April 29, 2020 – May 9, 2020 90% of total amount
from May 10, 2020, incl. a no show 100% of total amount

Vienna House Diplomat Prague

Cancellations received Cancellation fee
before February 13, 2020 full refund, handling fee of 30 EUR will be deducted
February 14, 2020 – March 29, 2020 25% cancellation fee of cancelled accommodation
March 30, 2020 – April 13, 2020 50% cancellation fee of cancelled accommodation
April 14, 2020 – April 30, 2020 75% cancellation fee of cancelled accommodation
from May 1, 2020, incl. a no show 100% cancellation fee for each cancelled night

In case of a no show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.


Methods of payment

Accommodation fees must be paid in EUR by one of the following methods:

1. Credit or Debit Card

For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club.

2. Bank Transfer

The bank details including the 10-digit variable symbol will be automatically sent to your email address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.

Please note that bank transfer payments will only be accepted by April 30, 2020 only. After this date, only payments by credit/debit cards will be accepted using the On-line Payment S ystem.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.


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